Current Vacancies


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P/T AA Foundation Administrator - 3 days per week


The Role

The role of the AA Foundation Administrator is of vital important in raising the profile of the AA Foundation in connection with the AA as well as providing a seamless administrative function to the Trustees. 

Main Responsibilities

  • Liaising with AA Foundation Trustees, AA Director’s Office, the Membership Office and Hooke Park
  • Organising Foundation meetings, preparing papers and recording minutes
  • Provide regular financial updates to the Trustees, AA Director and the Honorary Treasurer
  • Advising AA Foundation Trustees on legal and financial issues and matters relating to the Deed of Trust
  • Maintain a record of all income and expenditure
  • Communicating with donors including thank you letters, payment reminders, update letters, invitations etc and maintain records of all correspondence
  • Promote and administer Gift Aid
  • Provide figures and information for annual accounts and liaise with the Auditors and file annual accounts with Charity Commission
  • Working with the Honorary Treasurer and independent Investment Managers to review investment performance
  • Any other ad-hoc duties related to the AA Foundation
  • Collating Sponsorship data from various parts of the school
  • Promote the Foundation and distribution of fundraising information to potential donors and outside parties.
  • Keeping previous donors up to date and inviting them to key events
  • Co-ordinate prize panels for student awards
  • The administration of the transfer of funds between the AA and the AA Foundation

Essential Requirements

  • You must possess a degree and have a minimum of 5 years experience in a relevant role
  • Excellent communication, interpersonal and organisational skills
  • A keen interest in architecture would be a distinct advantage
  • Able to work 3 days per week.

Key Competencies

  • Analytical and critical thinking skills
  • Excellent presentation skills
  • Strong communication skills both orally and in writing
  • Planning, organising and time management

What We Offer

Competitive part-time salary with generous holiday benefits, and a defined-contribution pension scheme.

How to Apply

A statement of interest and your CV along with salary expectations to humanresources@aaschool.ac.ukPlease ensure you put the job title in the subject heading. The deadline is 31 October 2014.
Candidates must have the right to work in the UK. Only successful candidates will be contacted. The AA looks to make the appointment with start of work as soon as possible.
The AA, inc. has an equal opportunities policy applicable to all job vacancies, and internal applicants are encouraged to apply.


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Complementary Studies Co-ordinator


The Role

The Complementary Studies Programme consists of five mandatory areas of teaching, learning and assessment in the Undergraduate School (Years 1-5); History & Theory Studies, Media Studies, Technical Studies, Professional Practice/ Part 1 and Architectural Professional Practice/Part 2.   Reporting to the School Registrar, the Co-ordinator will work with the Head of each programme and administer all aspects of the course provision ensuring consistency and a clear and defined timetable of academic activities.  

WhoWe Seek

Candidates must have a track record of experience in academic administration specifically in the areas of timetabling and student/ academic record keeping.  An interest in a wide range of architectural learning would be advantageous.

Main Responsibilities

  • Annual preparation of Programme budgets and Prospectus material
  • Annual preparation of Complementary Studies Timetable and Course Booklet
  • Student course registration, class lists, room bookings, required teaching equipment for the start of the academic year/start of each term 
  • Advertising of all class sessions in the weekly Events List and school website
  • Advice on required submissions for each year, collection of said in digital and hard copy on relevant hand-in dates, recording of each submission on the Database and delivery to relevant tutors for assessment
  • Co-ordinating the return of all assessments and processing of results, updating the Database and student file records accordingly
  • Provision of accessible record of student submission status at any given time during the course of the academic year
  • Participating in the on-going development of digital based submissions and enhancements to the central database and record keeping systems
  • Co-ordination of the TS3 (3rd Year) Design Project and TS5 (5th Year) Design Thesis work, a major component of the 3rd/5th Year portfolio requirements; arranging all one-to-one TS tutorials, organising the Interim Jury and Final Submission assessment process and the Referral and High Pass Panels
  • Co-ordination of the Complementary Studies Prizes awarded annually

Essential Requirements

  • You must be educated to graduate level with a minimum of 2 years experience within a similar role.
  • A proven record of managing a complex administrative workload
  • Strong communication and Interpersonal skills
  • Planning, organizing and time management
  • IT Literate – Outlook, Word, Excel

What We Offer

Competitive full-time salary with generous holiday benefits, and a defined-contribution pension scheme.

How to Apply

A statement of interest and your CV along with salary expectations to humanresources@aaschool.ac.ukPlease ensure you put the job title in the subject heading. The deadline is 31 October 2014.
Candidates must have the right to work in the UK. Only successful candidates will be contacted. The AA looks to make the appointment with start of work as soon as possible.
The AA, inc. has an equal opportunities policy applicable to all job vacancies, and internal applicants are encouraged to apply.


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Compliance Officer


The Role

The primary responsibilities of this new role would be to operate at a senior level to protect the AA’s Tier 4 sponsor license and to ensure that we retain our Highly Trusted Sponsor Status along with undertaking the administrative obligations that the AA must comply with in order to retain this license. 

WhoWe Seek

We are looking to recruit an experienced individual who can fully demonstrate expertise in the UK’s immigration regulations relating to a Tier 4 Sponsorship license as well as compliance with the legislative requirements of the Points Based Migration System.

Main Responsibilities

  • Manage and oversee all aspects of the international student visa application process
  • Act as our first point of contact with the UKVI and to respond to official queries on behalf of the AA regarding the status of international students
  • Update colleagues of changes in student immigration legislation
  • Create policies and systems in line with changing legislation surrounding student immigration
  • Work closely with the Head of Admissions to assist with tracking students issued with Certificate of Acceptance for Study
  • Use of the UKVI Sponsor Management System to administer and report on the activity of the AA’s international students.  Be the first point of contact of all issues relating to the Sponsor Management System on behalf of the AA.
  • Responsibility  for gathering data, coordinating and collating the AA’s highly Trusted Status license application on an annual basis and submitting this in consultation and with approval from the Director
  • Liaise with HR/Accounts to authorise students to undertake Student Assistantships within the AA during term time
  • Advise colleagues of any matter relating to Student Immigration

Essential Requirements

  • You must be educated to graduate level with a minimum of 3 years in a similar role
  • Working experience and knowledge of Tier 4 Immigration regulations
  • Ability to develop administrative procedures, policies and practice

How to Apply

A statement of interest and your CV along with salary expectations to humanresources@aaschool.ac.ukPlease ensure you put the job title in the subject heading. The deadline is 31 October 2014.
Candidates must have the right to work in the UK. Only successful candidates will be contacted. The AA looks to make the appointment with start of work as soon as possible.
The AA, inc. has an equal opportunities policy applicable to all job vacancies, and internal applicants are encouraged to apply.


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Director's Office Administrative Assistant


The Role

We are looking to appoint an administrator who will work within the Director’s Office in the dual roles of assisting the PA to the Director with general office administrative tasks ensuring the smooth running of the office, and to assist the Director and the Public Programme Curator with the administration of the AA’s extensive schedule of Public Programme events and activities.

Who We Seek

Candidates must have experience in supportive administration, planning events and organisation.   

Main Responsibilities

  • General all round administrative support and office cover
  • Ability to understand and help maintain a smooth running of the office
  • Maintaining and managing filing systems, paper and digital
  • Scanning and cataloguing meeting notes
  • Updating and managing contacts
  • Covering telephones, taking messages and responding when necessary
  • Searching and responding to email queries when required
  • Organising travel itineraries, reconciling expenses
  • Dairy management and timetabling
  • Meeting organisation, minuting when required
  • Ad-hoc duties

Administrative Support / Public Programme

  • Providing administrative support to the Director and the Public Programme Curator to realise the range of activities in the AA’s Public Programme of events (lectures, symposia, exhibitions, book launches) delivered primarily over two terms (Autumn and Winter)
  • Manage the timetable as an accessible document of invitations issued and events confirmed
  • Liaise with all guests for publicity material and provide practical assistance for their visit to the AA (flight/travel reimbursement, hotel bookings, honoraria and expenses payments)
  • Organise hosts for each event and arrange post-event suppers/dinners
  • Manage the AA’s Room Booking system for all Public Programme events
  • Update Print Studio and Digital Platforms with publicity material on a termly basis (production of term poster, term guide, website update)
  • Prepare the weekly Events Listing for all Public Programme activities
  • Liaise with Audio Visual Department on specific projection requirements for each event
  • Liaise with Facilities and Security Departments on specific layout requirements for each event
  • Liaise with Reception and Front of House on all activities; maintaining detailed information for all enquiries

Essential Requirements

  • Mac literate
  • MS Office
  • Excellent communication and organisational skills

What We Offer

Competitive full-time salary with generous holiday benefits, and a defined-contribution pension scheme.

How to Apply

A statement of interest and your CV along with salary expectations to humanresources@aaschool.ac.ukPlease ensure you put the job title in the subject heading. The deadline is 31 October 2014.
Candidates must have the right to work in the UK. Only successful candidates will be contacted. The AA looks to make the appointment with start of work as soon as possible.
The AA, inc. has an equal opportunities policy applicable to all job vacancies, and internal applicants are encouraged to apply.


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Graduate Admissions Coordinator


The Role

You will be responsible for answering applicant enquires, processing applications, processing CAS applications, helping to ensure that student numbers are maintained within the Graduate School as well as the promotion of the school as a whole.

Who We Seek

We are seeking a bright and hardworking team player to join the busy admissions team. The role of the Graduate Admissions Coordinator is of vital importance to the school and requires a good, professional working relationship with the Head of Admissions and the rest of the admissions team.

You will need to be proficient using MS Office, have a strong attention to detail, and be the type of person that enjoys working in an organised and methodical manner. Your day to day tasks will include a large range of responsibilities, therefore any candidate must have an enthusiastic attitude and a willingness to learn. We are looking for a cheerful, positive character that is happy to get involved in all aspects of the admissions process.

Main Responsibilities

  • Enquiries: Answering initial enquiries by phone, email and in person. Being available to talk with prospective students/parents is a key aspect of the role.
  • Applications: Processing applications and fees, chasing any missing documents, assessing the basic eligibility of candidates as they apply and corresponding with them accordingly.
  • Letters: Preparing offer and rejection letters. Offer letters are sent with an offer pack of important information to all successful applicants.
  • Database: Entering details on the database and ensuring records are kept up to date.
  • Portfolio assessments: Preparing files, portfolios and paperwork for, and arranging portfolio assessment meetings with the Programme Directors.
  • Programme Directors: Liaising with the Programme Directors on a regular basis with regard to the applicants/enquiries and general programme details.
  • Processing CAS applications: Reviewing applicants’ documentation and completing the online application form for the Home Office UK Border Agency Tier 4 General Student Visa from June until August.
  • Statistics: Maintaining basic statistics concerning applications, offers and acceptances so that predictions can be made for numbers of students expected and comparisons can be made with previous years. Compiling specific statistics to aid admission process when required.
  • Marketing: Providing input into the marketing strategy in conjunction with the Senior Admissions Coordinator and Undergraduate Admissions Coordinators. Marketing literature (posters, flyers, leaflets) and application forms must be kept up to date and new material written as required.
  • Open days:  Organising and promoting open days/evenings for applicants to the graduate school. In addition to this, arranging meetings for prospective students with specific tutors.
  • Introduction week: Assisting with the organisation of a week of events for the new students each year to introduce them to London and the AA School. This includes being involved in the registration of new students when they arrive.
  • Sallie Mae loans: Certifying Sallie Mae loan applications, completing loan disbursement information, releasing loan cheques each term.
  • General office duties: Maintaining filing systems, handling post, ordering stationery etc.

Essential Requirements

  • You must possess a relevant degree and/or have a minimum of 2 years experience in a similar role.
  • Intermediate/Advanced Microsoft Word, Excel and Outlook.
  • Excellent communication, interpersonal and organisational skills.
  • Previous experience in an educational and/or architectural setting is essential.
  • Experience of working with Home Office UKVI would be advantageous

What We Offer

Competitive full-time salary with generous holiday benefits, and a defined-contribution pension scheme.

How to Apply

A statement of interest and your CV along with salary expectations to humanresources@aaschool.ac.ukPlease ensure you put the job title in the subject heading. The deadline is 31 October 2014.
Candidates must have the right to work in the UK. Only successful candidates will be contacted. The AA looks to make the appointment with start of work as soon as possible.
The AA, inc. has an equal opportunities policy applicable to all job vacancies, and internal applicants are encouraged to apply.


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Print Centre Manager


The Role

The Print Centre is a new area dedicated to printing and scanning for students and staff and once established, to members as well.  The intention is to expand printing facilities to reduce costs to students and staff who currently look to external sources for printing needs. The Centre will incorporate 3 large format printers, A2 and A3 flatbed scanners and an A3/A4 wax printer, a 3D laser scanner, layout tables, a guillotine and book binding equipment and more printers etc.

Who We Seek

We are looking for an experienced manager who will be responsible to the Head of Computing to administer this expanding student/staff facility.

Main Responsibilities

  • Manage the new Print Centre so it provides an excellent digital print service.
  • Provide text based printing, colour printing and fine large format printing on demand.
  • Manage print priorities
  • Be able to demonstrate how to use Print Centre equipment
  • Manage and maintain equipment
  • Provide digital print expertise
  • Support students with their files
  • Experience working with PCs and MACs
  • Have a practical knowledge of print display and scanning calibration software.
  • Order any materials which are used in the room
  • Manage student assistants

Essential Requirements

  • You must be educated to degree level
  • A minimum of 2 years running a successful printing resource
  • Proficient in AutoCAD suite, Adobe suit, Microstation, Rhino etc
  • Be able to carry out minor maintenance repairs to equipment
  • Excellent customer service, communication and interpersonal skills
  • Previous people management experience –customer facing.

What We Offer

Competitive full-time salary with generous holiday benefits and a defined-contribution pension scheme.

How to Apply

A statement of interest and your CV along with salary expectations to humanresources@aaschool.ac.ukPlease ensure you put the job title in the subject heading. The deadline is 31 October 2014.
Candidates must have the right to work in the UK. Only successful candidates will be contacted. The AA looks to make the appointment with start of work as soon as possible.
The AA, inc. has an equal opportunities policy applicable to all job vacancies, and internal applicants are encouraged to apply.


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Quality Assurance Co-ordinator


The Role

Following three years of successful and productive engagement with the UK Quality Assurance Agency (QAA) the AA School recently endorsed preparation of an application for Degree Awarding Powers (DAP). As the Quality Assurance Co-ordinator you will be the principal administrator tasked with coordinating the School’s DAP application and engaged in planning and organising activities with reference to quality assurance and standards throughout the entire QAA review/scrutiny process.

Who We Seek

Applicants must have a demonstrable track record of experience in a quality assurance related position gained in the higher education industry, and above all must have a passion for education.

Main Responsibilities

  • To assist in new and existing accreditations, validations and partnerships
  • To assist with professional body inspections
  • To assist in creating policies based on QAA, external partners and professional body requirements, and improvement of existing policies as required
  • To assist with the annual QAA Review of Educational Oversight and current DAP application as well as all matters relating to producing standard reports, validation approval conditions and responses to reviews
  • Maintaining quality assurance related documentation as necessary and for inspection by external bodies
  • To arrange for the preparation, publication and dispatch of other official documents
  • To attend validation/inspection events
  • To assist in ad hoc projects / tasks when required to support the requirements of the department

Essential Requirements

  • Project management experience
  • Understanding and direct experience of quality processes in the higher education sector
  • Familiarity with the Quality Assurance Agency (QAA) and professional bodies
  • Knowledge of developments in the higher education sector including compliance issues
  • Knowledge of accreditation/validation systems and practices
  • IT literate: Microsoft Outlook, Word, Excel, Publisher and PowerPoint

Highly Desirable

  • Proven record of managing a complex administrative workload, preferably in an academic environment
  • Experience of committee-servicing, minute-writing and report-writing

Key Competencies

  • Analytical and critical thinking skills
  • Excellent presentation skills
  • Strong communication skills both orally and in writing
  • Planning, organising and time management

What We Offer

Competitive full-time salary with generous holiday benefits, and a defined-contribution pension scheme.

How to Apply

A statement of interest and your CV along with salary expectations to humanresources@aaschool.ac.ukPlease ensure you put the job title in the subject heading. The deadline is 31 October 2014.
Candidates must have the right to work in the UK. Only successful candidates will be contacted. The AA looks to make the appointment with start of work as soon as possible.
The AA, inc. has an equal opportunities policy applicable to all job vacancies, and internal applicants are encouraged to apply.

Contacts

Architectural Association School of Architecture
36 Bedford Square
London WC1B 3ES

+44 (0)20 7887 4000

humanresources@aaschool.ac.uk